Privacy policy

Velangaye Secondary School, situated in Nkandla, under the King Cetshwayo District, KwaZulu-Natal, is committed to protecting the privacy of our learners, parents, staff, and visitors. This Privacy Policy explains how we collect, use, store, and protect personal information in compliance with the Protection of Personal Information Act (POPIA) and other applicable laws of South Africa.

Information We Collect

We may collect and process the following personal information:

• Learners: Name, surname, date of birth, identity number or birth certificate details, contact information, academic records, attendance, health information (where necessary), and disciplinary records.

• Parents/Guardians: Names, contact details, identity numbers, and relationship to learner.

• Staff: Names, contact details, professional qualifications, employment history, and other information required for payroll and administrative purposes.

• Visitors: Names, contact details, and reason for visit.

How We Use This Information

The personal information collected by the school is used only for educational, administrative, and legal purposes, including but not limited to:

• Enrolling learners and maintaining accurate academic records.

• Communicating with parents and guardians regarding learner progress and school activities.

• Supporting learner safety, health, and well-being.

• Managing staff employment records and compliance with education regulations.

• Reporting to the Department of Basic Education and relevant authorities when required by law.

• Organizing school events, awards, and extracurricular activities.

Information Sharing

We respect your privacy and do not sell or share personal information with third parties for commercial purposes. Information may only be shared:

• With the Department of Basic Education or KwaZulu-Natal Education Department for compliance and reporting.

• With health and safety authorities during emergencies.

• With law enforcement if required by law.

• With universities, bursary providers, or institutions for learner placement and academic verification (with consent).

Data Storage and Security

We take reasonable steps to ensure that personal information is protected from unauthorized access, loss, misuse, or disclosure by:

• Securely storing physical files in locked cabinets.

• Protecting electronic data with passwords and restricted access.

• Limiting access to personal information to authorized staff only.

Your Rights Under POPIA

Parents, learners, and staff have the right to:

• Access their personal information held by the school.

• Request correction or deletion of incorrect or outdated information.

• Withdraw consent for the processing of personal information, where applicable.

• Lodge a complaint with the Information Regulator of South Africa if they believe their privacy rights have been violated.

Photographs, Media, and Publicity

• The school may use photographs, videos, or learner names for newsletters, reports, and social media platforms only with prior written consent from parents or guardians.

• Parents may withdraw consent at any time by notifying the school in writing.

Policy Updates

This Privacy Policy may be updated periodically to comply with changes in legislation or school operations. Updated versions will be communicated through official school channels.